Workflow management rules are a set of rules and procedures that regulate the process of completing a workflow. They specify which steps should be carried out and at what times they can be completed, allowing the workflow to follow the most efficient route to its conclusion. When a business automates its most repetitive and predictable tasks with the proper workflow this allows employees to concentrate on strategic goals.
Workflows can be found in a variety of formats to fit the needs of any project. For example an orderly workflow is one in which the following stage cannot begin until the previous one has finished. This is typical in workflows that manage expenses, where reimbursement for employees requires receipts to be submitted and authorization for payment.
A state-machine workflow is a sequence of tasks on a product that are performed in a predetermined sequence, with each step shifting the work product into different states, like “being written” or “completed”. State-machine workflows could also have additional rules in place such as if this-then-that conditional logic, which determines the workflow’s path.
Finally, parallel workflows have several steps that can be performed in parallel to achieve a desired goal, such as processing and mailing the sweater to a customer after the company has confirmed it’s available. All of these can be automated with a workflow software.
With the right workflow management tools, it’s easy to create and manage structured processes that increase productivity, accountability and efficiency. By streamlining communication and ensuring that team members have clear maps of their duties and responsibilities, managers can eliminate confusion that leads to delayed deadlines and loss of momentum in crucial projects.
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